Office space

An office space is a commercial space that can be used for office work, administrative activities, meetings, and collaboration. Office spaces for rent are available everywhere, but they are often located in business districts, business parks, and city centers.

Office spaces can vary in size and layout, and they can be standalone units or part of larger office buildings. When you rent an office, you typically pay a monthly or quarterly fee to the landlord.

The process of finding and renting an office typically involves several steps. First and foremost, it's essential to define your requirements and needs. Next, you should research the current market for available office spaces and the potential options that may arise during your search.

Once you have identified the interesting office spaces for rent on the market, you should contact the landlords or real estate agents to arrange a viewing. During the viewing, you should evaluate whether the office rental meets your needs and work requirements.

You can see a detailed description of how to find your new office for rent through our guide: How to rent an office space – The 8 most important steps.

The most critical step in the search process is, of course, to get an overview of which office spaces are available for rent in the market. You can get this overview through Companyspace.com. Whether you're looking for small office spaces, larger office facilities, shared office spaces, or private offices, you can easily find relevant options on Companyspace.com.

You can filter your search and set up automatic search agents for offices for rent, which notify you about new office spaces that match your criteria. This saves time and allows you to quickly contact landlords who have an interest in a specific office space.

If you want to find a cost-effective office space for rent, it's crucial to explore as many options as possible. This can be achieved by contacting various landlords - property companies, administrators, and commercial real estate agents - of office spaces and arranging viewings of different offices.

After receiving various rental price proposals, you should negotiate the price by presenting your own price proposal. By considering multiple office spaces and landlords, you increase the chances of finding a landlord willing to offer a price that fits your budget.

Remember, the price you receive is also a matter of supply and demand. So, by choosing an area with many available office spaces, you can also increase the likelihood of getting a lower price.

It's essential for your business that the office space you rent operates optimally. Therefore, ensure that the offices are located in a well-managed property with a high standard regarding the property's condition.

It's vital to ensure that the property's technical installations function well, including heating systems, ventilation, and plumbing. A well-functioning and maintained heating and ventilation system is essential for creating a pleasant indoor work environment for both employees and visitors. Similarly, plumbing installations should be in optimal condition to avoid potential issues like leaks and water damage.

It's also of great importance to ensure that the service providers responsible for the property's maintenance, such as janitorial services and cleaning companies, uphold high standards. Reliable and efficient service is crucial for creating and maintaining a clean and professional working environment in the office spaces.

When choosing your new office space, it's important to ensure that it meets both your current and future needs. In other words, the office should be large enough for your current staff and for those you expect to hire in the foreseeable future.

It's essential to be aware that layout and design can have a significant impact on how many people can fit in the office and can also greatly affect the work atmosphere, thereby influencing your ability to attract the right employees.

For example, if you plan to set up a coworking office, it's crucial to find a space that supports this concept. Also, review whether the office space offers necessary facilities such as meeting rooms, kitchen areas, storage options, etc. - in line with your business needs.

You can learn more about the considerations you should make when designing your office in our guide: 10 Steps to design your office space - Create a productive and comfortable workplace.

The choice of an office environment can greatly influence employee well-being, productivity, and the overall work atmosphere. Here are some important factors you should be aware of when choosing an office from a work environment perspective:

• Choose an office location that is convenient for employees to reach using various modes of transportation. Easy accessibility can reduce stress and time spent commuting.
• Opt for a workplace with large windows and good artificial lighting to avoid fatigue and eye strain.
• Good ventilation and air circulation are crucial to maintain a healthy work environment. Poor air quality can lead to fatigue and decreased productivity.
• Consider the noise level in the workplace. High noise levels can be distracting and disruptive. Insulating materials and noise-dampening design can help mitigate this issue.
• Ensure the workplace meets safety standards and has necessary provisions for emergencies.

Once you've decided to move to a new office space, if you already have an office elsewhere, you need to organize the actual moving process from one office location to another. It's vital to focus on all aspects of the move.

To assist you, we've compiled the following office moving guide: Checklist for moving office space.

If you have a vacant office rental you wish to rent out, you can find your next tenant via Companyspace.com, the leading online platform in Europe for renting out office spaces. We are used by a significant portion of European landlords, including property companies, commercial real estate agents, administrators, and more.

Companyspace.com has a database of more than 200,000 users and is visited daily by hundreds of new companies looking for available office spaces to rent. When you advertise your vacant offices on Companyspace.com, you can be sure they are exposed to a wide range of tenants. Our tenants range from startups and small firms to established businesses and company chains looking for new locations to set up.

If you have an available lease office, you can always create an ad directly here. You can also actively search for potential tenants here. Moreover, you're more than welcome to contact us via email at [email protected] for a quick conversation. We are also ready to assist you with strategic advice, e.g., regarding pricing and requirements for future tenants.

We've prepared a guide describing the leasing process from A-Z for you: Rent out your office in 10 simple steps.